Join our internal Business Operations team at Staffinc and seize the opportunity to contribute and grow within our dynamic environment!
About Staffinc
Staffinc is Indonesia’s leading digital staffing platform, providing end-to-end workforce solutions:
Staffing: From recruitment to payroll management.
HR System: Simplified hiring, payroll, and benefits.
Procurement & Rental: Essential tools and equipment for workers.
Since 2018, Staffinc has empowered 1.7 million+ workers in 350+ cities, combining people and technology for real impact.
Job Description:
1. Tender Documentation Preparation
- Compile and prepare tender documents according to organizational standards and project requirements.
- Define clear tender specifications, terms, and conditions in collaboration with relevant departments.
2. Tender Process Coordination
- Advertise tenders and invite bids from qualified vendors or contractors.
- Ensure adherence to procurement policies, internal controls, and regulatory requirements.
- Organize pre-bid meetings and site visits as needed.
3. Vendor Management
- Serve as the primary contact for vendors during the tender process.
- Facilitate timely responses to vendor inquiries and clarifications.
- Maintain transparent and fair communication with all stakeholders.
4. Bid Evaluation and Reporting
- Collect and organize submitted bids for review.
- Assist in the technical and commercial evaluation of bids in cooperation with relevant teams.
- Prepare detailed evaluation reports and provide recommendations to management.
5. Contract Support
- Assist in contract negotiations and finalization with selected vendors.
- Ensure contract terms conform to tender specifications and compliance requirements.
- Support contract handover and documentation for execution.
6. Compliance and Record Keeping
- Maintain comprehensive records of all tendering activities for audit purposes.
- Ensure procurement practices comply with laws, ethical standards, and organizational policies.
- Suggest improvements to tendering procedures to enhance efficiency and transparency.
Requirements:
- Bachelor’s degree in Law, Business, or related field.
- Familiarity with procurement procedures, tendering processes, and contract management.
- Excellent communication and negotiation skills.
- Strong organizational skills and attention to detail.
- Ability to work collaboratively with cross-functional teams.
- Integrity and commitment to ethical procurement practices.